ELIGIBILITY:   The Prosperous Partnership Promotion (the “Offer”) applies only upon request by or offer to the Customer to Bookings (as defined below) made by a Customer (defined below) through Grass Roots (sometimes referred to as “Agency” as defined below) at one of the Participating Hotels below.

Not open to employees, officers or directors, or to members of the immediate family or household (whether related or not) of any employees, officers, or directors of Hilton Worldwide, Inc. (“Sponsor”) or any of its parents, subsidiaries, affiliates, franchisees, or any advertising, promotion or other agencies or suppliers involved in this Promotion (collectively, the “Offer Entities”).  Eligibility may be confirmed at any time and ineligible participants excluded. No transfer of Bookings allowed.

DEFINITIONS: As used herein, the following definitions apply:

Participating Hotels” – For purposes of this Offer, the list of properties is as follows

  • New York Hilton Midtown
  • Hilton San Francisco Union Square
  • Hilton Hawaiian Village
  • Hilton Chicago
  • Hilton Chicago O’Hare
  • Hilton Waikoloa Village
  • Waldorf Astoria New York
  • Hilton New Orleans Riverside
  • Boca Raton Resort & Club
  • Waldorf Astoria Hotel & Resorts Grand Wailea
  • La Quinta Resort & Spa
  • Arizona Biltmore

Booking Contract” – A contract must be signed with the Participating Hotel to govern the terms of the event or meeting.

Bookings” – New business meetings or events booked at any time starting January 1, 2015 where such booking is actualized in the calendar year 2015 for groups of ten (10) or more room nights on peak. Bookings are “confirmed” when a Participating Hotel receives the signed event Booking Contract back from the Customer and the Booking Contract is approved and countersigned by the Participating Hotel. Offer does not apply to “no show” or cancelled events irrespective of whether a credit card is charged/payment made for any portion of the meeting per the Participating Hotel’s “no show” or cancellation policy.

All Bookings must be sourced through Hilton Worldwide Sales in order to be considered for eligibility as a qualifying meeting under this Offer. All Bookings are subject to each Participating Hotel’s standard terms and conditions. Rates and event spaces are subject to availability. Blackout dates may apply at Participating Hotels. Offer cannot be combined with any other promotions or discounts.  Booking may not be made online. Offer not valid for events/meetings previously booked. Offer not valid for “city-wide” events (as such term is defined in the Participating Hotel’s local market).

Customer/End User” – The legal entity designated in the Booking Contract as the “Group” or similar designation (i.e., the corporate or association customer hosting the meeting, not a third party meeting planner).

“Agency” – Third party meeting planning agency that provides group lead opportunities to Sponsor’s hotels and who receives this Offer from Sponsor.

“Associate”– Employee or contractor of the Agency who is designated by the Agency as the Booking agent of each eligible opportunity.

“Rebate” – Two percent (2%) on all eligible charges incurred by the Customer and the Customer’s attendees that are billed to the Customer’s master account, including sleeping room revenue (excluding applicable taxes, commissions, any other rebates / subsidies, and housing company fees), catered food and beverage spend, food and beverage consumed by Customer’s guests at the hotel’s food and beverage outlets, in-room dining charges, resort fees, Internet access charges, business center charges, in-room entertainment charges, meeting room rental, and meeting package components. Charges to the master account that are not eligible for the rebate include taxes, fees, assessments, service charges, gratuities, administrative charges, facilities charges, supplemental surcharges. Also excludes pass-through billing charges such as third party transportation charges (shuttle, ground or limo charges) or third party provider’s audio-visual charges. Offer is in addition to what is currently provided in existing negotiated agreements. Rebate offer is not available to Customers that use a credit card to pay master account charges or deposits.

GENERAL PROVISIONS: No responsibility for any damage to a participant’s computer system that is occasioned by participating in the Offer, or for any computer system, phone line, hardware, software or program malfunctions, or other errors, failures or delays. Without limiting the generality of the foregoing, Sponsor is not responsible for incomplete, illegible, misdirected, misprinted, late, lost, damaged, stolen, or postage-due submissions or award notifications; or for lost, interrupted, inaccessible or unavailable networks, servers, satellites, Internet service providers, websites, or other connections; or for miscommunications, failed, jumbled, scrambled, delayed, or misdirected computer, telephone or cable transmissions; or for any technical malfunctions, failures, difficulties or other errors of any kind or nature; or for the incorrect or inaccurate capture of information, or the failure to capture any information.

The foregoing rebate Offer must be memorialized as a separate clause that must be placed in each confirmed Booking Contract in substantially the following format:

“Rebate: Subject to the following terms and conditions, Group is eligible to receive a two percent (2%) rebate for the purpose of defraying costs of the Event, with the rebate to be calculated on all eligible charges incurred by the Group and the Group’s attendees that are billed to the Group’s Master Account, including sleeping room revenue (excluding applicable taxes, commissions, any other rebates / subsidies, and housing company fees), catered food and beverage spend, food and beverage consumed by Group’s guests at the Hotel’s food and beverage outlets, in-room dining charges, resort fees, Internet access charges, business center charges, in-room entertainment charges, meeting room rental, and meeting package components. Charges to the Master Account that are not eligible for the rebate include taxes, fees, assessments, service charges, gratuities, administrative charges, facilities charges, supplemental surcharges. Also, the rebate calculation excludes pass-through billing charges such as third party transportation charges (shuttle, ground or limo charges) or third party provider’s audio-visual charges. Rebate offer is not available if Group uses a credit card to pay Master Account charges or advance deposits or other prepayments. Hotel agrees to credit to Group’s Master Account the actual value of the earned rebate. Group agrees to take full responsibility for determining whether further disclosure of the rebate is required and for making such disclosure if it is required, and Group further agrees to reimburse Hotel for any fees, costs, liabilities or expenses that Hotel incurs should any person claim that disclosure was insufficient.”

Sponsor reserves the right in its sole discretion to disqualify from this Offer and any other offers of Sponsor, any individual who is found to be tampering with the booking process or the operation of the Offer, to be acting in violation of these Terms & Conditions, or to be acting in a disruptive manner, or with the intent to disrupt or undermine the legitimate operation of the Offer, or to annoy, abuse, threaten or harass any other person. No mechanically reproduced, illegible, incomplete, or forged bookings will be accepted.

In the event of a dispute as to the identity of the Booker, the Booking will be deemed submitted by the identified Booker on the Booking Contract. If no Booker is identifiable in Sponsor’s sole discretion, no Booker will receive credit for the booking

Sponsor reserves the right to modify, extend, suspend, or terminate the Offer, in whole or in part, if it determines, in its sole discretion, that the Offer is technically impaired or corrupted or that fraud or technical problems, failures or malfunctions or other unintended circumstances have impaired the integrity, administration, security, proper play and/or feasibility of the Offer as contemplated herein.

By participating in this Offer, you agree, to the extent allowed by applicable law, that (i) any disputes, claims, and causes of action arising out of or in connection with the Offer, or any award, shall be resolved individually without resort to any form of class action; (ii) any claims, judgments and awards shall be limited to reasonable and actual out-of-pocket costs incurred, including costs associated with entering the Offer, but in no event attorneys’ fees; and (iii) under no circumstances will any participant be permitted to obtain any award for, and participant hereby waives all rights to claim, punitive, incidental, indirect or consequential damages and any rights to have damages multiplied or otherwise increased and any other damages, other than damages for reasonable and actual out-of-pocket expenses. These terms and any disputes relating hereto are governed by the internal laws of the State of New York, USA, without regard to principles of conflicts of laws, and by entering you consent to the exclusive jurisdiction of the state and federal courts in Eastern District of Virginia, USA, or if there’s no federal jurisdiction, Fairfax County, Virginia, USA for resolution of any disputes relating to the Offer and waive any objection thereto to the extend allowed by applicable law.

SPONSOR: Hilton Worldwide, Inc. 7930 Jones Branch Drive McLean, VA 22102, USA

©2015 Hilton Worldwide.