ELIGIBILITY: The Guaranteed U.S. Dollar Exchange Rates in Europe, Middle East and Africa Promotion (the “Offer”) applies only by offer from Sponsor (as defined below) to those eligible Bookers (defined below) to Bookings (as defined below) made by an eligible Booker at any of the participating hotels through the Europe, Middle East and Africa region operating within the Hilton Worldwide portfolio of hotels. Void where prohibited by law.
Not open to employees, officers or directors, or to members of the immediate family or household (whether related or not) of any employees, officers, or directors of Hilton Worldwide, Inc. (“Sponsor”) or any of its parents, subsidiaries, affiliates, franchisees, or any advertising, promotion or other agencies or suppliers involved in this Promotion (collectively, the “Offer Entities”). Eligibility may be confirmed at any time and ineligible participants excluded. No transfer of Bookings allowed.
HOW IT WORKS: At the time that a qualifying Booking inquiry is made, the participating hotel agrees to offer the Booker a fixed, guaranteed exchange rate for the potential Booking, so that the Booker is assured that the prevailing exchange rate that the participating hotel offers at the time of a qualifying Booking inquiry will be the same exchange rate that the participating hotel uses when later converting the quoted rates in the Booking Contract from United States Dollars to local currency at the time of invoicing. From the time that the participating hotel offers the fixed, guaranteed exchange rate, to the time that the Booking Contract (defined below) is signed by the Booker and the participating hotel, the participating hotel agrees not to modify the fixed, guaranteed exchange rate for reasons due to local currency fluctuations.
DEFINITIONS: As used herein, the following definitions apply:
“Bookings” — To be an eligible Booking, the following conditions must apply:
New Business Leads: Leads for outbound U.S. customers hosting new business meetings or events at a participating hotel during the promotion period must be: (1) communicated by the Booker (or its third party meeting planner) to a participating hotel between 31 March 2015 and 31 December 2015; (2) the meeting or event involves a minimum size of 10 delegates; (3) written acknowledgment (such as email) prior to 31 December 2015 by the participating hotel that the new booking lead meets the eligibility requirements of this Offer; (4) the Booking Contract must be signed by the booking entity and returned to the participating hotel by 31 December 2015; and (5) the Booking must actualize between 31 March 2015 and 31 March 2016.
Bookings are “confirmed” when the event hotel receives the signed event Booking Contract back from the Booker. A contract must be signed with the participating hotel to govern the terms of the event or meeting (“the Booking Contract”). The details of the meeting must be identified in the Booking Contract.
The terms of this Offer shall not be interpreted as modifying the terms of the Booking Contract.
All Bookings are subject to the participating hotel’s standard terms and conditions. Rates and event spaces subject to availability. Blackout dates may apply at hotel properties. Bookings must be made either: (i) directly with the hotel; (ii) through Booker’s Hilton account manager; or (iii) through the relevant International sales office. Booking may not be made online. Offer applies to an individual Booking. Offer not valid for events/meetings previously booked.
“Booker” — A customer (i.e., company or association) located in the United States will host a new business meeting or event at a participating hotel during the promotion period. Sponsor, in its sole discretion, will determine which Bookers are eligible to receive this targeted Offer. This Offer is not transferable by an otherwise eligible Booker to any other entity, person or agency.
GENERAL PROVISIONS: No responsibility for any damage to a participant’s computer system that is occasioned by participating in the Offer, or for any computer system, phone line, hardware, software or program malfunctions, or other errors, failures or delays. Without limiting the generality of the foregoing, Sponsor is not responsible for incomplete, illegible, misdirected, misprinted, late, lost, damaged, stolen, or postage-due submissions or award notifications; or for lost, interrupted, inaccessible or unavailable networks, servers, satellites, Internet service providers, websites, or other connections; or for miscommunications, failed, jumbled, scrambled, delayed, or misdirected computer, telephone or cable transmissions; or for any technical malfunctions, failures, difficulties or other errors of any kind or nature; or for the incorrect or inaccurate capture of information, or the failure to capture any information.
Sponsor reserves the right in its sole discretion to disqualify from this Offer and any other offers of Sponsor, any individual who is found to be tampering with the booking process or the operation of the Offer, to be acting in violation of these Terms & Conditions, or to be acting in a disruptive manner, or with the intent to disrupt or undermine the legitimate operation of the Offer, or to annoy, abuse, threaten or harass any other person. No mechanically reproduced, illegible, incomplete, or forged bookings will be accepted.
In the event of a dispute as to the identity of the Booker, the Booking will be deemed submitted by the identified Booker on the Booking Contract. If no Booker is identifiable in Sponsor’s sole discretion, no Booker will receive credit for the booking.
Sponsor reserves the right to modify, extend, suspend, or terminate the Offer, in whole or in part, if it determines, in its sole discretion, that the Offer is technically impaired or corrupted or that fraud or technical problems, failures or malfunctions or other unintended circumstances have impaired the integrity, administration, security, proper play and/or feasibility of the Offer as contemplated herein.
By participating in this Offer, you agree, to the extent allowed by applicable law, that (i) any disputes, claims, and causes of action arising out of or in connection with the Offer, or any award, shall be resolved individually without resort to any form of class action; (ii) any claims, judgments and awards shall be limited to reasonable and actual out-of-pocket costs incurred, including costs associated with entering the Offer, but in no event attorneys’ fees; and (iii) under no circumstances will any participant be permitted to obtain any award for, and participant hereby waives all rights to claim, punitive, incidental, indirect or consequential damages and any rights to have damages multiplied or otherwise increased and any other damages, other than damages for reasonable and actual out-of-pocket expenses. These terms and any disputes relating hereto are governed by the internal laws of the State of New York, USA, without regard to principles of conflicts of laws, and by entering you consent to the exclusive jurisdiction of the state and federal courts in Eastern District of Virginia, USA, or if there’s no federal jurisdiction, Fairfax County, Virginia, USA for resolution of any disputes relating to the Offer and waive any objection thereto to the extend allowed by applicable law.
SPONSOR: Hilton Worldwide, Inc. 7930 Jones Branch Drive McLean, VA 22102, USA
©2015 Hilton Worldwide.